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7 Steps to Write a Business Proposal

Whether you are establishing a new company or attempting to expand your present one, having a thorough business plan can make it easier for you to achieve your objectives. Depending on your expertise in business and your objectives, you might want a business plan to launch your firm.

Or you may want to grow operations, handle a crisis, obtain capital, or establish objectives for a new quarter or year. Thus, you must be aware of the steps to write an effective business proposal. We have enlisted some of the main steps to help you out.

Top 7 Steps to Write a Business Proposal

The top 7 steps to write a business proposal are:

1. Get an Understanding of Requirements

Understanding a potential client’s requirements is straightforward with an RFP. The project’s schedule, budget, and scope are often included in an RFP. Whichever, it’s crucial to go past the RFP (or however the customer provided you with the project specifics via email or your notes from a phone call). Think about:

  • What objectives does the customer have?
  • How is my company ideally situated to assist the client in achieving their objectives?
  • Are the project’s goals, budget, and schedule realistic?

Next, determine if you are truly interested in tackling this project. Even though you should unquestionably thank the client for considering you for the job, just because you received an RFP does not need you to submit a bid. The time required to develop proposals is enormous, and time eventually costs money.

2. Include an Executive Summary

The executive summary explains in great depth why the proposal is being sent and why your solution is the best one for the potential client. Here, specificity is crucial. Why do you represent the greatest choice for them?

Your executive summary summarizes the advantages of your company’s goods or services and how they can address the issues of potential customers, much like a value proposition. Even if the prospect doesn’t read the entire proposal, they should have a clear understanding of how you can help them after reading your executive summary.

3. Interact with the Client

Maybe you received an RPF via email. Plan a phone call or in-person conversation to discuss the client’s true objectives for the project. As you learn more about the project,
you might be unsure if the deliverables requested in an email or RFP are really what they want.

Or there can be problems with the project that aren’t covered by the RFP and need to be discussed with the potential client. It’s crucial to find out if the concept has already been tried by another company, what didn’t work, and why. Alternatively, if the client has previously.

4. Brainstorm Ideas

It’s time to decide how you will meet the client’s wants right now. Determine the measures you’d need to take to accomplish the ultimate goal and the sequence in which they should be completed with your team. You can consider business restructuring and new ways to bring improvements. Examine the advantages and disadvantages of the solutions you suggest, as well as their potential duration and resource requirements.

You can use the information in this article on estimating approaches to aid in this process and weed out any unworkable suggestions. Use the knowledge you gained from your conversation with the client to ask whether the main decision-maker is more concerned with cost-cutting or providing exceptional customer service.

5. Promote Your Value

Why your company is the best choice for the task should be covered in your proposal’s overview. A proposal is, after all, a sales document meant to land a job and beat out the competition. Research your rivals; you can make an educated guess or the client might even mention them.

Ask the customer how they prefer working with these competitors (if they have one) and what their strengths are if you feel comfortable doing so. Determine your company’s value in comparison to that of your rivals.

6. Describe Your Sales and Marketing Plan

You should explain how you will increase brand recognition and draw in clients in this part. You can arrange it using certain marketing distribution strategies and sales techniques, or you can use the four steps of the sales funnel as a general framework. Describe your objectives, achievements, and potential difficulties for each item.

If you have been in business for some time, you can talk about the lessons you have learned from previous marketing and sales methods. You can share any obstacles you overcome, and how you will change your strategy moving forward. If you haven’t started your firm yet, write a list of your suggested sales and marketing techniques, provide data to support them, and be sure to answer any potential objections.

7. Lay Out Your Objectives

You can stay on track by writing out your short- and long-term business objectives. Include quarterly objectives like growing sales by 5%, annual objectives like introducing a new product, or five-year objectives like opening a second site. Business writing is all about planning objectives with clarity in mind. Describe the measures you will take to accomplish each goal, along with how you will track your progress.


You can create an excellent business proposal by following the tips mentioned above. It will help you to plan the right strategies at the right time and utilize your mind effectively.


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